Skip to content
Evida

Privacy Notice

Evida-HR Ltd | Last updated: September 2026

This Privacy Notice explains how Evida-HR Ltd collects and uses personal information when you use our website, contact us, make an enquiry, subscribe to our newsletter or download information from us.

Who we are

Evida-HR Ltd is registered in England and Wales under company number 17426577.

Registered office: Aizlewoods Mill, Nursery Street, Sheffield, England, S3 8GG
Email: hello@evida-hr.co.uk
Website: www.evida-hr.co.uk

For the personal information covered by this notice, Evida-HR Ltd is the data controller.

What information we collect

We may collect:

  • your name, job title, organisation and business contact details;
  • information you provide through website forms, enquiry forms, direct emails and other communications;
  • your details when you subscribe to newsletters or download guides and other resources; and
  • technical information generated when you use our website, such as IP address, browser or device information and website usage information, including information collected through cookies or similar technologies where applicable.

How we use your information

We may use your information to:

  • respond to enquiries and communicate with you;
  • provide information, guides or services you have requested;
  • manage our relationship with clients, prospective clients and business contacts;
  • operate, protect and improve our website and services;
  • maintain appropriate business records and comply with legal or regulatory obligations; and
  • send relevant Evida-HR Ltd news, insights and marketing communications where permitted by law.

Our lawful bases for using personal information will depend on the circumstances. They may include taking steps at your request before entering into a contract, performing a contract, complying with a legal obligation, and our legitimate interests in operating and developing our business, responding to business enquiries and managing business relationships.

Where we rely on consent, you may withdraw it at any time. You can object to direct marketing at any time and unsubscribe using the link in our marketing communications or by contacting us.

Information about other people

If you provide personal information to Evida-HR Ltd about another individual, you are responsible for ensuring that you are entitled to provide that information to us and that the disclosure complies with applicable data protection law.

Information processed for our clients

In providing HR consultancy services, Evida-HR Ltd may process personal information on behalf of its clients, including information relating to their employees, workers, applicants or other individuals. Where Evida-HR Ltd processes personal information on the documented instructions of a client, the client is the data controller and Evida-HR Ltd acts as a data processor. This processing is governed by our contractual and data protection arrangements with the relevant client.

Who we share information with

We may share personal information where necessary with service providers that help us operate our business and website, including IT, cloud, communications, website, accounting and professional service providers. We may also disclose information where required by law or in connection with a proposed or actual merger, acquisition, restructuring or sale of all or part of our business, subject to appropriate confidentiality and data protection safeguards.

We do not sell your personal information or provide it to third parties for their own direct marketing purposes.

International transfers

If a service provider processes personal information outside the UK, we will only transfer that information where permitted by UK data protection law and where any required safeguards are in place. You can contact us for further information about safeguards that apply to a transfer.

How long we keep information

We keep personal information only for as long as necessary for the purpose for which it was collected, taking account of our business, contractual, legal, accounting and regulatory requirements. When information is no longer required, we securely delete or dispose of it.

Security

We use appropriate technical and organisational measures to protect personal information against unauthorised or unlawful processing and accidental loss, destruction or damage.

Personal data breaches

We have procedures for managing personal data breaches and will notify the Information Commissioner's Office and affected individuals where UK data protection law requires us to do so.

Your rights

Depending on the circumstances, you may have rights to access, correct or erase your personal information, restrict or object to its use, request data portability, and withdraw consent where consent is the lawful basis for processing.

These rights do not apply in every circumstance and may be subject to exemptions under data protection law.

You have the right to object at any time to the use of your personal information for direct marketing.

To exercise your rights, contact us at hello@evida-hr.co.uk

Cookies

Our website may use cookies and similar technologies. Where consent is required by law, we will obtain it before using the relevant cookies. Further information about the cookies used on our website will be available through our Cookie Notice or cookie management tool.

Complaints

If you have concerns about how we use your personal information, please contact us first so that we can consider your concerns.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator. Information about making a complaint is available at ico.org.uk.

Changes to this notice

We may update this Privacy Notice from time to time to reflect changes to our website, services, processing activities or legal obligations. The latest version will be published on our website.